Car Rental Terms

RE:  AGREEMENT FOR CAR HIRE (SELF DRIVE) BETWEEN THE HIRER AND Vigo Express Rwanda LTD

This Document is drafted as binding agreement between the hirer and Vigo Express Ltd, in other wards between the vehicle owner Self Drive Rwanda (Vigo Express LTD) and the client as one way through which all our clients wishing to use the OUR vehicles will comply with the   terms and conditions as below
1.       I / we…………………………………………………………………………………………………
Are hiring Vehicle No……………………………………………… for Self-drive with Vigo Express LTD
Hired for a period of……………. From (time) ……….… date……………..Expected day / date of return of vehicle…………………………………..
The best rates are in USD………………………………………………… Payment of ……………………………………………………………………has been made.
Any extra day spent with the vehicle shall be assessed and charged accordingly at the return of the vehicle as per the rates above.
The fuel / oil expense will be met by the hirer of the vehicle during the period of hire
In addition to the above terms the hirer should take note of the following.
(a)     He/She should inspect the vehicle before hire to make sure that it’s in proper condition,  no liabilities will be accepted after signing of the agreement please note that the insurance compensation begins from Damages beyond $150, if the damages caused by the client is less than that the clients has to pay  due to his/her reckless driving.
(b)     No replacement or substitute of any parts or accessories of the vehicle without the knowledge and approval   of the company.
(c)     That the hired vehicles remain the property of the company self drive Rwanda
(d)     That only the authorized driver drives the vehicle and any liability arising out of the use of an Authorized driver is met by the hirer
(e)     The hirer must take  good care of the hired  vehicle  in matters  pertaining good maintenance, by checking engine, oil and other lubricants like water and  taking care of its security but in case any thing happens due to the hirers negligence of the above he is responsible for  repair and replacement .
(f)       In case of a miner breakdown  during the hire of  the vehicle  you  can make repairs of up to 60,000 beyond that  figure you are  obliged to inform the company before you proceed with the repairs
(g)     The hirer shall not use the hired vehicle for any sport activities like racing or motor rally or pull trailers or to sublet the hired vehicle.
(h)     The hired vehicle shall not be operated in the following circumstances
(1)     To transport goods in variation to customs regulations or in any other illegal manner
(2)     To propel or tow any vehicle on trail without the consent of the Company
(3)     By any person driving when not fit to drive e.g. when drunk or under any influence of drug as per road and traffic Act
(i)The hirer agrees to protect the interest of the owner in case of an accident by
(1) Obtaining names and addresses of parties involved and witnesses
Driving Time & Advice
(2)  The vehicle has to stop operation at 7:00pm and should start driving or be on road at 6:00 am and above, unless it is airport pick or drop at or from the airport, anything happens beyond the mentioned time the client is responsible for whatever that happen on the car.
3) Only the mentioned number of clients on the agreement at the period of picking the car should be in the car until the end of the rented period
(4) immediately notify the police if another party‘s guilt is to be ascertained or if any person is injured
(j) The hirer will comply with the terms and conditions of the insurance policy and pay the owner any excess in the event of the claim
(K) Any addition and alterations to these terms and conditions shall be Null and void unless agreed upon in writing by both parties
(L) INSURANCE
The  Company Insurance Policy Carters for Only the Vehicles,  Head on Collusion and thefty  for the Vehicle Minus Personal Life Insurance  for the Client so your required to cover your life insurance from home country. This Insurance does not cover any damage caused by negligence such as driving under the influence of alcoholism , wheels/trims, cigarette burns (Our vehicles are all non-smoking), punctures, damage to radio covers, badges etc. Incase of an accident the excess Insurance cover is that for the Rav4 Toyota is 300 USD and for the Toyota land cruiser is 500 USD . 
(M) OVERSEAS USE
Our Vehicles are insured for use in Rwanda only. Customers must not attempt to take the vehicle overseas without prior consent from this Company or the y must pay COMESA insurance at the time of renting the car to cover for the any damage caused in foreign country and Overseas Breakdown Insurance is supplied at an additional cost. Details available upon request,
(N) FUEL
Vehicles are generally supplied on a “¼ to ¼ “basis, No Petrol Basis. No credit will be given for unused fuel at the end of the rental.
(0) Fuel of the Car on Replacement
In case of mechanical breakdown we provide replacement of the Car within 24 Hours and we are responsible to fuel to drop the replacement car and then you also provide the fuel to return the breakdown car.
(P)Speed Limit in National Park is 30KM/h and don’t go off track and any client who does it is responsible to Pay the 150 USD to Rwanda Development Broad.Check about driving in Rwanda
(Q) Animals in the National Park have 100 % to the Right of way and clients are to be 100Metres Away from the Fierce Animals like Elephants as the company wont be held responsible for any damage.
(R) RETURN VEHICLES
Vehicles must be returned to the agreed drop off location, self-drive office during our normal hours of business unless otherwise arranged we can as well drop off our clients to the airport on request. Returns are not accepted out of these times. Customers that return vehicles late will be charged 1/5 daily rate per hour

(S) Payment:we prefer payment by cash upon arrival or Wire transfer which should be done in advance before your arrival. Payment can be done either in us dollars or Rwandan Francs  using the company’s exchange rate.

(T) The Company requires you to notify your Final Destinations on Arrival.
Start ……………………. ……………. Destination……………………. ……………………. Any Diversion from the Mentioned Destinations you are Reliable to Penalty

SIGNED ……………………………………….         Date………………………..
Hirer
Signed …………………………………………….      Date……………………


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